Skip to main content
Job Title: Project Coordinator

Reports to: Senior Director of Patient Safety Partnerships and Initiatives

Supervises: None

Effective date: January 2017

Job Summary: Provides support to the Senior Director and the Clinical Project Manager in the management of their clinical projects and associated deliverables. Responsible for the collection and analysis of data, preparing project reports and presentations and assuring timely completion of deliverables. Provides support for committees, conferences, webinars, project team meetings, and other events.

Essential Duties:
• Assists the clinical team in organizing and supporting meetings, conferences, webinars, and other events. Prepares agendas, compiles presentation materials, and completes documentation for continuing education credits if needed. Keeps minutes and takes notes on behalf of project team.

• Drafts documents, forms, agreements, invitations and other written materials.

• Prepares PowerPoint presentations for internal and external audiences.

• Creates survey instruments and assists in survey administration, survey analyses and preparing survey reports.

• Provide assistance with data and analytical support to the clinical programs, including:
 - Designing data collection tools;
 - Coordinating data collection processes for individual projects;
 - Maintaining project databases;
 - Analyzing project data at periodic intervals and at the close of each project, applying statistical testing to measure significance and validity of results;
 Prepares graphs, narrative reports and presentations as needed to display results.

• Performs literature reviews and internet searches on healthcare related issues and to identify program resources that can be used to support the work of the project team. Stays current with healthcare websites and publications.

• Assists in the development of program resources for the various projects.

• Performs other duties as assigned.

Qualifications:
• Bachelors degree required.
• One to two years’ experience in a position involving quality improvement, patient safety, project management or clinical data analysis in a healthcare organization.
• Strong written and oral communication skills.
• Proficiency in Microsoft office tools, including Word, Excel, Power Point, and Access. Competence with using software applications in statistics, surveys, graphic presentations, spreadsheets, and database management. Working knowledge of applied statistics, research methods, web-based tools and computer systems. Preferred advanced skills in Microsoft Excel and experience with SPSS or similar statistical software.
• Ability to analyze, summarize and present clinical data.
• Effective time management skills to juggle multiple tasks simultaneously. Must be able to manage competing demands of Senior Director and Clinical Project Manager, meet all project deadlines and complete assignments promptly and responsively.
• Working knowledge of health care, particularly health care delivery systems, quality metrics, and quality improvement methodologies.
• Flexible, adaptable to change, and a strong team player.

ADA Job Requirements:
• Physical Demands: sitting, standing, walking, lifting (up to 10 lb), stooping, bending, squatting, crouching, pulling, pushing, twisting head and neck, reaching.
• Communication Skills: writing, speaking, hearing, reading, interpersonal relationships, receiving instructions, giving instructions, ability to interact with co-workers and public on the phone.
• Intellectual Skills: short and long term memory, abstract reasoning, decision making, directing others, mathematical calculations.
• Work Situations: Occasional early morning and evening hours, minimal out of town travel, local travel, working alone, working as part of a group, working with the public, high speed performance, frequent deadlines, leadership skills, performing a variety of duties, performing some repetitive duties, operating office equipment (copier, fax, computer).
• Environmental Conditions: office environment.

Hours: Full-time (8:30-5:00) with occasional early morning and evening hours

Salary range: Salary negotiable

Disclaimer: This job description indicates the general nature and level of work expected of the incumbent. It is designed to cover or contain a comprehensive, but no all-inclusive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.

Send letter of interest and resume to Kate Flynn